Operations & Commercial Coordinator (Part-Time)
Location: Manchester (Hybrid)
Working pattern: Four half-days per week, with flexible working hours
About Hybrid Mind
Hybrid Mind is an AI consultancy helping organisations design, build and deploy enterprise AI solutions. We work with organisations including AstraZeneca, GSK and Cognizant, delivering everything from AI strategy and architecture through to production AI engineering.
We've grown from a two-person business to a team of more than 36 consultants in under two years, and we're now looking for someone to help keep the business running smoothly as we continue to scale.
This is an ideal opportunity for someone who enjoys bringing structure to a fast-moving environment and wants to grow with an ambitious business.
The Role
We're looking for an organised and proactive Operations & Commercial Coordinator to support the day-to-day running of the business.
You'll work closely with the Managing Director, helping keep projects, consultants and commercial administration organised while ensuring the business operates efficiently behind the scenes.
Initially the role will focus on administration, compliance and commercial support, with opportunities to take on additional responsibilities as the business grows.
Key Responsibilities
- Prepare first drafts o Statements of Work (SOWs), contracts and commercial documentation.
- Coordinate contractor onboarding, compliance checks and document management.
- Support the management of customer and supplier paperwork.
- Maintain internal records, trackers and operational documentation.
- Coordinate new starter and contractor onboarding activities.
- Assist with meeting scheduling, diary management and general business administration.
- Support invoice preparation and commercial administration.
- Liaise with customers, contractors and suppliers to ensure information is collected and processed promptly.
- Provide general operational support to the leadership team.
About You
We're looking for someone who is:
- Highly organised with excellent attention to detail.
- Comfortable managing multiple priorities.
- Confident communicating with customers and consultants.
- Self-motivated and able to work independently.
- Positive, proactive and keen to improve processes.
- Comfortable working in a growing business where priorities can change quickly.
- Ideally will have experience working for consultancy or legal experience
Previous experience in administration, operations, project coordination or commercial support would be beneficial.
Nice to Have
Experience with any of the following would be an advantage:
- Microsoft 365
- SharePoint
- Excel
- CRM systems
- Professional services or consultancy businesses
What You'll Get
- Flexible hybrid working.
- Opportunity to grow into a full-time operational role.
- Exposure to one of the UK's fastest-growing AI consultancies.
- The opportunity to shape how a scaling business operates.
- Supportive and collaborative team environment.
Future Opportunities
As Hybrid Mind continues to grow, this role has the opportunity to expand into areas such as:
- Finance administration and invoice processing.
- Supplier and contractor management.
- Operational process improvement.
- Commercial support.
- Office and business operations management.
